One vendor scans, another hosts.
Our scanning team and the archive are the same, so nothing gets handed over or converted.
Backlog Digitization
Document scanning and backlog digitization, delivered on the archive that will hold it.
We scan, index and check years of paper directly on ELArchive, so your backlog becomes a searchable archive without a second vendor or a migration.
FROM PAPER TO POSSIBILITY
In short
What is backlog digitization?
Backlog digitization turns paper records that have built up over years into a digital archive. IT-Blocks scans the documents, indexes them by the fields your teams search by, checks every batch against the originals, and loads them into ELArchive, where your teams search them from any browser.
Why projects stall
Why most backlog projects stall, and how this one doesn't
Indexing nobody checks.
Every batch passes QC before it enters the archive.
A migration at the end.
There's no migration. Records go straight into the platform your teams will use.
How the project runs
Box by box, from storeroom to search
Scanned
01We capture your records at volume, in TIFF, PDF and JPG.
Indexed
02We label each document type with the fields your teams need.
Checked
03We verify pages, scans and data against the original batch.
Approved
04Verified records go into your archive, searchable straight away.
Illustrative batch reportBatch0457
- Pages
- 312
- Missing
- 0
- Rescanned
- 2
- Index
- Verified
Approved
Quality
Every batch signed off before it counts
Rejected pages and incomplete fields go back for correction, and they stay out of the archive until they pass.
What you get
What you have when the project ends
A searchable archive.
Find any record by any field or by the words inside it, in Arabic and English.
Your fields, your structure.
Indexing built around how your departments search.
A history from day one.
Every scan, check and approval goes on the record.
One platform going forward.
Daily intake flows into the same archive under the same controls.
Estimate
How big is your backlog?
Give us a rough picture and we'll come back with a scoped plan and timeline.
Scoping brief
Your backlog details, ready to share.
Your brief has not been sent. Copy it and share it through the live contact page for a scoped plan and timeline.
What is document backlog digitization?
Converting accumulated paper records into a searchable digital archive by scanning, indexing and checking them.
Who does the scanning?
IT-Blocks teams, working directly on the ELArchive platform.
How long does a backlog project take?
It depends on volume, document types and indexing depth. We give you a timeline after scoping your records.
Which file formats are produced?
TIFF, PDF and JPG.
Can you scan Arabic documents?
Yes. Arabic and English documents sit in the same archive, and you search both the same way.
How is scanning quality checked?
Our QC team verifies page counts, image quality and index data on every batch before approval.
Do we need a separate archive system afterwards?
No. The records are already in ELArchive, the platform your teams will use.
Can new documents be added after the backlog is done?
Yes. Daily intake goes into the same archive, through the same stages.
How much does a backlog project cost?
It depends on your volumes, document types and scope. You get a quote once we've reviewed them on the scoping call.
No matching questions. Try another word, or book a scoping call.
Start with one room. The rest of the archive follows the same way.
Book a scoping callPractical guides for your archive
Use these guides to plan digitization, improve retrieval and review record quality.