01 SCAN
We capture backlogs and daily intake at volume.
Batch 0457 · 312 pages · Captured
ILLUSTRATIVE WORKFLOW DATA
Scan / workspaceDOCUMENT01
DOCUMENT02
DOCUMENT03
Pages captured312 pages
Next stageDocument indexing
FROM SCANNER TO SEARCH
Document archiving, checked at every step.
Most archives fail quietly, when bad data gets stored
and nobody notices for years. ELArchive catches it first.
- 01ScanCapture the paper
- 02IndexGive it context
- 03CheckCatch the errors
- 04ApproveMake it official
- 05RetrieveFind the answer
One team. One platform.Every stage leaves a record.
ELArchive moves every record through five stages: scan, index, check, approve and retrieve. Our QC team verifies each batch against the original paper, only approved records enter the archive, and every step goes on the log.
Follow the record
Five stages.
Nothing skipped.
Select a stage to see what happens
before the next one begins.
Scan / workspace02 INDEX
We label every document type the way your teams search for it.
Supply contract · 6 fields · Indexed
ILLUSTRATIVE WORKFLOW DATAIndex / workspaceReferenceCT/2019-0457
Document typeSupply contract
DepartmentLegal
Year2019
FormatPDF
LanguageEnglish
03 CHECK
We verify pages, scans and data against the original.
312 / 312 pages · Verified
ILLUSTRATIVE WORKFLOW DATACheck / workspacePage count312 / 312 pages
PassedScan legibilityReviewed against the original
PassedIndex dataFields checked
Passed04 APPROVE
Only verified records reach the archive.
Approved · Committed to archive
ILLUSTRATIVE WORKFLOW DATAApprove / workspaceApproved for archiveBatch 0457 · Verification complete
Quality controlPassed
Archive statusCommitted
05 RETRIEVE
Your team finds any file from any browser, in moments.
Found in 0.8s
ILLUSTRATIVE WORKFLOW DATARetrieve / workspaceCT/2019-0457
Supply contract
CT/2019-0457 · Legal departmentDocument found
Example retrieval time0.8s
Catch it before it becomes a problem
An error caught today
is a correction.
Caught in year six, it’s an audit finding.
RETURNED FOR CORRECTION
Page 14 missing
Returned to scanning
Batch 0457Held from archive
RETURNED FOR CORRECTION
Stamp unreadable
Sent for rescan
Batch 0457Held from archive
RETURNED FOR CORRECTION
Contract date empty
Returned to indexing
Batch 0457Held from archive
Supervisors see problems while the batch is still on the desk.
ILLUSTRATIVE REVIEW TICKETSThe words are already there
If it’s on the page,
you can search it.
ELArchive reads the text on every scanned page, in Arabic and English.
AعTwo languages. One archive.
Try “penalty clause”, “2019”, or “CT/2019-0457” in this sample archive.
Text in documentsSAMPLE ARCHIVE
1 document found
Supply Contract
CT/2019-0457 · Page 4EXTRACT FROM SCANNED PAGE
…the penalty clause applies after 30 days…
Document year: 2019Illustrative result. No institutional records are searched.
Every hand-off has a history
Ask where a file has been.
The answer’s already there.
| Time | Handled by | Activity |
|---|---|---|
| 09:02 | Scanning team | Captured, batch 0457 |
| 10:15 | M. Hassan | Indexed |
| 11:40 | QC reviewer | Verified and approved |
| 14:05 | Legal dept. | Opened |
| 14:30 | Finance dept. | Borrowed, due back in 5 days |
From the backlog to the browser
Years of paper?
Same five stages,
same controls.
Plan your backlog project Before you start
Your process questions,
answered.
What are the stages of archiving in ELArchive?
Scan, index, check, approve and retrieve.
What is document indexing?
Recording key details such as number, date, party or department, so you can find a document by any of them.
How does ELArchive check quality?
Our QC reviewers verify page counts, scan legibility and index data against the original batch before approval.
What happens to rejected documents?
They go back for rescanning or correction, and they stay out of the archive until they pass.
Does ELArchive support OCR?
Yes. Every scanned page becomes searchable text, in Arabic and English.
Can you digitize our existing archive?
Yes, on the same platform and through the same five stages.
Who does the scanning and checking?
IT-Blocks teams, working directly on the ELArchive platform, so one team owns every stage.
Can we set our own index fields?
Yes. We define fields and indexing rules for each document type during the project.
How long does each stage take?
That depends on your volumes and document types. We set the timeline with you after the scoping call.
How much does an ELArchive project cost?
It depends on your volumes, document types and scope. You get a quote once we’ve reviewed them on the scoping call.
A clear beginning. A controlled process.
Start with one box.
Watch it pass every check.
Book a scoping call Practical guides for your archive
Use these guides to plan digitization, improve retrieval and review record quality.