العربيةBook a scoping call

YOUR RECORDS. YOUR RULES.

A secure document archive where you decide who sees what.

Set who can view, download or print records, by user and group, and which departments’ files each user can see. Track views, edits, borrowing and approvals.

Book a scoping call See how it works
ELArchiveAdministration
ACCESS CONTROL

Set the boundaries.

Supply contractCT/2019-0457 · Legal department
LLegal teamView + edit
FFinance teamView only
HHR teamNo access
Permissions follow your organization.
ILLUSTRATIVE ACCESS SCENARIO
Group & module rights Individual confidentiality levels Active Directory sign-in

Beyond the storeroom key

In most paper archives,
access depends on who
holds the key.

Anyone with the key can open any box, and nobody knows what they read. ELArchive changes both.

Access control
View, download and print permissions by user and group
Confidentiality
Levels assigned to individual users
Sign-in
Your existing Active Directory accounts
Audit trail
Every view, edit, borrow and approval, with a name and a time
Desktops
Nothing to install; it runs in the browser

Access that follows responsibility

Decide exactly who can do what,
department by department.

You set view, download and print rights by user and group, and choose the departments each user can access.

MODULEContracts
INTERACTIVE EXAMPLE · LOCAL ONLY
User groupViewDownloadPrintFeature access
LLegal
FFinance
HHR
AArchive team

Try a switch to explore group permissions.

Illustrative controls. Your institution defines access by user and group.
RESTRICTED RECORD

Board resolution

Individual clearance required

Confidentiality check
A
Assigned clearanceAuthorized user
Access allowed
B
No assigned clearanceOther user
Restricted
ILLUSTRATIVE USERS AND RECORD

A smaller circle, when it matters

Some files should only reach
a handful of people.

You assign confidentiality levels to individual users, so a board resolution or an investigation file stays with the people cleared to read it.

ELArchive keeps them there.

Your existing sign-in. Your existing control.

When someone leaves,
their access leaves with them.

Users sign in with their Active Directory accounts. Disable the account and archive access ends with it, with no separate list to remember.

Active DirectoryELArchive

Answers already on record

Every action carries
a name and a time stamp.

Who opened a record, what they changed, what they borrowed and who approved it. When an auditor asks, the answer is one filter away.

CT/2019-0457One record. Its full handling history.
Record activitySAMPLE FEED
Example dates: 2026-10-25 and 2026-10-26
4 example events
Finance dept.14:30

Borrowed Supply Contract CT/2019-0457

· Due back in 5 days
Legal dept.14:05

Viewed Supply Contract CT/2019-0457

· Record opened
QC reviewer11:40

Approved Supply Contract CT/2019-0457

· Verification complete
Records team10:15

Edited Supply Contract CT/2019-0457

· Index fields updated
AdministrationELArchive

Manage the people who use your archive.

Sign-in
Active Directory
Confidentiality
Assigned per user
Management
Your administrators

ILLUSTRATIVE ADMINISTRATOR WORKSPACE

Control stays with your team

Your administrators
run it day to day.

Your administrators manage users, groups, document types and rights from inside the platform, so routine changes don’t wait on a vendor.

No desktop installs, so there’s no client software for IT to roll out or update.

A few things worth knowing

Your access and audit questions.

Access

How does ELArchive control access to documents?

Administrators set view, download and print permissions by user and group, choose which departments’ files each user can see, and assign confidentiality levels to individual users.

Can access differ between departments?

Yes. Each department can have its own rights for each module.

Does ELArchive support Active Directory?

Yes. Users sign in with their existing organizational accounts.

What happens when an employee leaves?

Once you disable their Active Directory account, they can no longer reach the archive.

Can a user open a file above their confidentiality level?

No. Confidentiality levels limit each user to the files they’re cleared for.

Is anything installed on user machines?

No. ELArchive runs in the browser.

Audit

Does ELArchive keep an audit trail?

Yes. Every view, edit, borrow and approval carries a name and a time.

Who manages users and permissions?

Your own administrators, from within the platform.

Can we see who borrowed a file and when it’s due back?

Yes. Every borrow goes on the file’s record with a name and a due date.

Start with your organization

Access rules mapped to your
org chart before go-live.

  • Your departments
  • Your document types
  • Your confidentiality rules
Book a scoping call

Practical guides for your archive

Use these guides to plan digitization, improve retrieval and review record quality.