العربيةBook a scoping call

LESS SEARCHING. MORE FINDING.

Find any archived document, even without the reference number.

Search by date, party, department or any word on the page, in Arabic or English. Then see who has the file, which version is current, and who opened it last.

Book a scoping call See how it works
ELArchive Institutional archiveINTERACTIVE SAMPLE
SEARCH & RETRIEVAL

What do you remember about the file?

English + العربية

You know what it is. Search by any indexed field.

Loading sample records…

Illustrative records and interface. Search this sample to explore the workflow; no institutional records are accessed.

FOUR WAYS IN.
ONE ARCHIVE.

ELArchive gives your teams four search screens: documents, text inside documents, files, and text inside files. Results open in the browser, with every borrow, version and view recorded against the file.

Start with what you know

Most requests don’t come
with a reference number.

ELArchive doesn’t need one. Your teams search each document type by the fields they already use.

TRY A SAMPLE SEARCH

Choose a field to try it in the archive above.

The original is never off the radar

When a file leaves the archive,
you know where it went.

Every request, hand-off and return goes on the file’s record, with a name and a due date attached.

FILE BORROWINGSAMPLE RECORD

Supply contract

CT/2019-0457

Current holderFinance department
On loan
Due backThursday
  1. Requested
  2. Approved
  3. With Finance
  4. Returned
VERSION HISTORYSAMPLE

Supply contract

CT/2019-0457
v3.0Current version

The current copy opens first.

One record. Every revision.

The latest version
always opens first.

Earlier versions stay underneath, with a record of who changed what and when.

Keep the history. Work from the current copy.

Same file. Many desks.

Legal, Finance and Audit.
The same file.
The same morning.

A paper file sits on one desk at a time. A digital record opens for everyone with access.

Supply contractOne shared record
LLegalAuthorized access
FFinanceAuthorized access
AAuditAuthorized access

ILLUSTRATIVE ACCESS SCENARIO

From the storeroom to the screen

A shorter route to the answer.

THE PAPER ARCHIVE

A request. A search. A wait.

  1. Request form
  2. Storeroom search
  3. Photocopy
  4. Wait for the original to come back

A few things worth knowing

Search questions.
Clear answers.

How do I search for a document in ELArchive?

Use one of four search screens to search by indexed fields or by words inside the document.

Can I search without a reference number?

Yes. Search by date, party, department, document type or any word on the page.

Does search work in Arabic?

Yes. Field search and full-text search both work in Arabic and English.

Can several people open the same document?

Yes. Authorized users in different departments can view it at the same time.

How does borrowing work?

Requests, approvals, hand-offs and returns all go on the file’s record.

Are older versions kept?

Yes. Earlier versions stay underneath, with a record of who changed what.

Can we search a whole case file at once?

Yes. The two file search screens cover every document in a file, including the text inside them.

Can Arabic and English documents sit in the same archive?

Yes. Both live in one archive, and you search them from the same screens.

Who can see a search result?

Only users whose group rights and confidentiality level allow it.

Do we need to install anything to search?

No. Search runs in the browser.

Let’s start with your hardest-to-find file

Bring the request your team
struggles with most.
We’ll run it live.

What would you search for first?Book a scoping call

How do index search and full-text search differ?

Index-field search uses the details recorded about a document, such as a contract number or supplier name. Full-text search uses words within the document, including text recognized on scanned pages. The two methods complement each other.

Practical guides for your archive

Use these guides to plan digitization, improve retrieval and review record quality.