One complete file per employee.
Search by employee number, name, department, date or any word on the page, in Arabic or English.
HR & Employee Records
HR document management system that keeps every employee file in one place.
Contracts, ID copies, appraisals and leave records. We digitize them, index them by employee, and keep them visible only to the people who should see them.
Illustrative employee records
Employee fileFirst day
Offer letter · Contract
Indexed & accessibleEvery milestone
Appraisals · Leave records
Indexed & accessibleAfter the last day
Exit documents · Retained records
Indexed & accessibleELArchive helps companies and HR departments keep every employee file in one secure archive. We index documents by employee number, name, department and date, you restrict personal data by role and confidentiality level, and every view goes on record.
Could I get a service certificate by tomorrow?
Give me the afternoon.
The challenge
An employee asks for a service certificate. HR spends the afternoon rebuilding their file.
Employee files grow for years across HR, payroll and line managers, and pieces go missing along the way. When a dispute or an audit lands, an incomplete file is the hardest thing to defend.
What we archive
Everything an employee file collects over the years
Document types supported by the platform. Examples are not a list of any named client’s records.
Offer letterContractAppraisalsLeave recordsExit
Employee no. 10452
Finance department · Joined 2016
- Offer letters and contracts
- ID copies
- Qualifications and certificates
- Appraisals
- Leave and attendance records
- Disciplinary and exit documents
How ELArchive fits
What changes for your HR team
Personal data kept restricted.
You set access per group and per module, and confidentiality levels keep salary and disciplinary records with the people cleared to see them.
Every view on record.
You'll see who opened an employee file and when, so privacy questions have a clear answer.
Access & accountability
Salary and disciplinary records stay with the people cleared to see them.
| Document | HR team | Payroll | Line managers |
|---|---|---|---|
| Salary records | |||
| Disciplinary documents | |||
| ID copies |
- Rights you define
- You set these rights per group and per module, and confidentiality levels add a further layer for named users.
- Sign-in and activity
- Staff sign in with their existing Active Directory accounts, and every view goes on record.Explore security & governance
See your own HR structure set up in ELArchive.
Book a scoping call- 01
Scoping
We review your employee file volumes, document types and who needs access.
- 02
Digitization
Our teams scan, index and check current and former employee files directly on ELArchive.
- 03
Go-live
HR searches one archive, with access set for every role.
Legacy archives
Former employees, current obligations.
We move the files you still have to keep for former employees onto ELArchive, indexed and checked, and out of the storeroom.
Plan your backlog projectPast records.
Present access.
Corporate clients include
Cost & timeline
What does an HR archive project cost, and how long does it take?
It depends on your headcount, how many former employees' files you keep, and how many document types you index. The scoping call covers all three, and a written plan, a timeline and a quote follow.
Written planTimelineQuote
Can ELArchive manage employee files?
Yes. We index contracts, ID copies, appraisals and leave records by employee number, name, department and date.
Who can see an employee's file?
Only users with the right permissions and confidentiality level. You set access per group and per module.
Can line managers see their own team's files?
Only if you give their group that right.
Can salary and disciplinary records be restricted further?
Yes. Confidentiality levels limit sensitive documents to specific users.
Is access to employee files logged?
Yes. Every view, edit and borrow carries a name and a time.
Can you digitize former employees' files?
Yes. IT-Blocks runs backlog digitization on the ELArchive platform itself.
Does it support Arabic and English documents?
Yes. Indexing and full-text search work in both languages in the same archive.
How long does an HR archive project take?
That depends on your volumes and document types. We give you a realistic timeline after the scoping call.
How much does it cost?
It depends on your volumes, document types and scope. You get a quote once we've reviewed them on the scoping call.
No matching questions. Try another word, or book a scoping call.
Let’s start with your records
Your hardest employee file is the best test. Start with that one.
Tell us about your HR records, and we'll arrange a scoping call around them.
Request preview
Your scoping details are ready to review.
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Practical guides for your archive
Use these guides to plan digitization, improve retrieval and review record quality.